New Features & Enhancements

Batch Actions: Delete Files  -  [File Manager | IR, DA, RDM]

This new feature provides a simple way to delete files in bulk using the new File Manager. Previously, when uploading digital files the user would need to remove them individually from the upload screen.

Delete will now appear as an option in the File Manager to delete all Files. 

Additional batch delete options are planned as enhancements.

For full details please visit our documentation:

📋  Performing Batch Actions on Files

📋  Deleting Files from a Record

File Manager -  [File Manager | IR, DA, RDM]

TIND has fully released the new file manager, initially delivered to specific customers for early release in 1.9.0. The new file manager includes a revised design, can manage custom file-level metadata such as license and publishing version, and handles direct-to-object storage uploads.

Users can drag and drop files in a specific order to control the sequence in media previewers and thumbnail generation.

The new design incorporates recognizable components from other parts of the platform, which results in a more consistent overall user experience.

Custom metadata can be completely configured on a customer by customer basis. For example, if a license field is configured, the available licenses are shown in a drop down menu. If a field is configured to be mandatory, the file manager will enforce it.

The file table in the record page has also been updated to support rendering custom file metadata. The license column, which was previously rendering data from the bibliographic field 542, can optionally be configured to instead render from a file level license field.

In addition to custom metadata, we are introducing the concept of explicit file order. Previously, files were ordered alphabetically by the file name. Using the new file manager, individual files can be reordered using a drag and drop interface.

Thumbnail generation and media previewers will render files based on the explicit order, and files can be explicitly ordered alphabetically using a new ORDER-NAME-ASC FFT action.

The 1.13 update will not automatically enable the new file manager; this has to be done in collaboration with the support team.

To learn more please see our documentation:

📋 Overview of file manager

OCR Service Delivery Enhancements (Phase 1)  -  [OCR | DA, IR]

Optical Character Recognition (OCR) is now an optional service available in TIND. This service automatically performs OCR on files ingested via the File Manager or submission forms. This feature is developed together with the new file uploader interface, so whenever a new file is uploaded, a new task is started to run OCR.

OCR uses a credits dashboard to run this routine, which is available to customers through the TIND Admin Center.

Additional tools for further configuration of how OCR is performed will be available in Phase 2. For more information on OCR, please contact TIND Support and see the full documentation:

📋  Automatic optical character recognition

Personalize Menu  -  [Misc | All TIND Products]

The log-in label can now be suppressed or the text can be changed to meet local preferences and avoid any potential confusion from end users. Similarly, features such as the Personalize button can be hidden when the user is not logged in, if this is not part of intended system use.

For more information please see the documentation:

📋  Logging in to the repository

Facets - Remove Trailing Punctuation  -  [Misc | All TIND Products]

This new feature normalizes the list of facets, simplifying options for the end user by removing duplicate entries that have only minor differences in punctuation. The MARC records are not altered, but the facets are matched more accurately for a cleaner presentation to the end user. For example, in instances where both “United States.” and “United States” both appear as facets, these would be normalized to only display “United States”.

For more information about facets please read additional documentation:

📋 Configuring facets, custom aliases and other search features

Bugs & Problems Resolved

Thumbnails

• [Thumbnails | All TIND Products] TIND has updated the configs to regenerate thumbnails when a thumbnail fails to be generated for some PDFs.
  
  
• [Thumbnails | All TIND Products]  Thumbnails did not generate for files with capitalized file formats. This has been corrected so thumbnails will be rendered correctly despite the file format being uppercase.

Display

• [Display | All TIND Products] Users with authorization to see/edit restricted holding records were not able to access them from the linked bibliographic record (parent) or from siblings. TIND created a fix so the parent record will now show all related holding records, not just the non-suppressed.

Batch Downloads

• [Batch download | All TIND Products] Download options displaying PDF, ZIP and text did not always make sense based on the downloaded material. The option to download text would be presented even if text was not relevant. This has been fixed so text will appear when conditionally appropriate, for example, if an hOCR file is present with an image. TIND also added additional text to the email notifying staff that downloads are ready. The email text now indicates how long the link is valid.

Submission Forms

• [Submission forms | IR, RDM] Certain letters and special characters, e.g. é and - in the subject field of emails sent via submission forms were creating encoding issues for some email servers when the emails were received. TIND has fixed this issue so these characters now display correctly.